USA Simulation Program Assistant - T136

Posting Details

Position Information Position NumberT136Position TitleUSA Simulation Program Assistant - T136DivisionAcademic AffairsDepartment370100 - USA Simulation ProgramMinimum QualificationsHigh school diploma or equivalent and four years of secretarial and/or clerical experience. An equivalent combination of education and experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama’s USA Simulation’s Standardized Patient Lab is seeking to hire a USA Simulation Program Assistant. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Reviews and responds to new Standardized Patient applications through JotForm and updates and maintains applicant records.
• Coordinates interview and orientation sessions, including scheduling, communication, and preparation of materials.
• Assists the Standardized Patient Laboratory Coordinator with student and community recruitment events, including job fairs and outreach initiatives.
• Updates applicant statuses in JotForm and internal tracking systems to reflect interview, orientation, and hiring progress.
• Organizes and uploads Standardized Patient photos.
• Maintains the Standardized Patient contacts spreadsheet and shared drive directories.
• Ensures new Standardized Patients are correctly entered and grouped in LearningSpace and simulation email lists.
• Provides updated contact and scheduling lists for Standardized Patient Laboratory Coordinator and Standardized Patient Scheduler use, and archive outdated versions.
• Compiles and organizes Standardized Patient availability each semester to support scheduling efficiency.
• Collects and records semester data on Standardized Patient utilization, shifts, and participation by discipline and Standardized Patient tier.
• Maintains and updates the Standardized Patient Events Analysis Excel file and generates summary reports.
• Provides statistical summaries and supporting data for the Standardized Patient Laboratory Coordinator and Simulation Director as needed.
• Creates and manages JotForms for program needs such as surveys, registrations, and departmental forms.
• Maintains organized hardcopy and digital personnel files for active and former Standardized Patients.
• Provides general office and communication support to the Standardized Patient Laboratory Coordinator and assists with special projects as assigned.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date12/09/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysVariesWorking HoursVariesJob LocationMain CampusFull-time or Part-TimePart TimeRegular or TemporaryTemporarySupplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at least 18 years of age?
• Yes
• No
• * Do you have a legal right to work in the United States?
• Yes
• No
• * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
• Yes
• No
• * How many years of related experience do you have?
• Less than 1 year
• Between 1 - 3 years
• Between 3 - 5 years
• Between 5 - 7 years
• More than 7 years
• * What is the highest level of education you have completed?
• Less than High School
• High School Diploma or equivalent
• Associates Degree
• Bachelors Degree (or will obtain within 6 months)
• Masters Degree (or will obtain within 6 months)
• Terminal Degree (or will obtain within 6 months)
• * How did you hear about this position?
• USA website
• LinkedIn
• Zip Recruiter
• Indeed
• HigherEd Jobs
• Alabama Career Center / Alabama Works
• Facebook
• Word of mouth
• Other

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report

The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

Equal employment opportunity, including veterans and individuals with disabilities.

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