Human Resources Assistant II

Posting Details

Position Information

Position Number

008305

Position Title

Human Resources Assistant II - 008305

Division

Finance and Administration

Department

174000 - Human Resources

Minimum Qualifications

High school diploma or equivalent and four years clerical experience, three of which were in human resources or related function. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Experience using Banner HR/Payroll System is preferred.

Job Description Summary

The University of South Alabama’s department of Human Resources is seeking to hire a Human Resources Assistant II. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Answers multi-line telephone and directs calls in a professional manner.
• Serves as receptionist, greeting and routing visitors.
• Assists applicants with on-line application process, as appropriate.
• Assists with the processing of employee appointment and termination documents.
• Creates and maintains files, as applicable.
• Maintains accurate employee biographical and demographic information using the Banner HR/Payroll system.
• Prepares and proofs correspondence, documents, and reports utilizing various software to include Microsoft Word and Excel.
• Compiles statistics from various sources.
• Schedules meetings and appointments.
• Assists with the scheduling of new clients for the Employee Assistance Program.
• Prepares the Employee Assistance Program initial file for each new client.
• Copies and faxes correspondence and other documents.
• Prepares mail for pick-up, and distributes mail as applicable.
• Interacts by telephone, letter, e-mail or in person with employees, applicants, and others in a professional manner.
• Prepares photo ID’s using a computerized badge system.
• Assists with the maintenance of active and terminated personnel files.
• Assists with purging files according to retention schedule.
• Maintains electronic log of various documents using Excel.
• Assists with maintaining receipt of performance evaluations, and informs departments of outstanding evaluations.
• Maintains tenant logs for Technology Park and prepares ID cards as authorized.
• Researches discrepancies and notifies appropriate personnel of any issues requiring special attention.
• Ensures compliance with Banner Data Standards when entering data.
• Works with departments and Human Resources staff to ensure timely completion of Banner forms.
• Completes verifications of employment for various agencies.
• Travels to various campuses as assigned.
• Ensures confidentiality of employee information; prints, scans, copies and/or distributes documents, as needed.
• Provides backup to other HR staff during absences to include ordering equipment and supplies, preparing payment forms, submitting copier and other equipment repair requests, serving as liaison with the Computer Center and Telecommunications regarding setup of equipment or equipment issues, and serving as liaison with the Facilities Department, and Technology and Research Park, regarding building or facility issues.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies

1

Position End Date (if temporary)

Job Open Date

10/24/2025

Job Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Working Days

Monday - Friday

Working Hours

8:00 a.m. - 5:00 p.m.

Job Location

Main Campus

Full-time or Part-Time

Full Time

Regular or Temporary

Regular