Administrative Specialist

Full-time role for an Administrative Assistant based in Fairhope, AL. Key responsibilities include providing administrative support, managing phone communications, ensuring efficient clerical operations, and assisting executives with administrative tasks in the following areas:

• Drafting/Issuance of Purchase Orders
• Drafting/Issuance of Subcontracts
• Subcontractor Insurance Log/Management
• Lien Waivers
• Minor accounting duties such as invoice entry, and check runs
• Submittal Data Distribution
• Business License renewals/tracking, etc.

Qualifications

• Familiarity with office software and tools, such as MS Office Suite, is required
• Familiarity with QuickBooks is required
• Willingness to learn and operate BuilderTrend software is required.
• Proficiency in Administrative Assistance and Clerical Skills to support office operations efficiently
• Excellent Phone Etiquette and Communication skills for client and team interactions
• Experience in Executive Administrative Assistance to support leadership with scheduling and coordination
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• High school diploma or equivalent is required; some college education or certification in administration is a plus