Administrative Support Specialist IV - Baldwin County Commission

Position Description Records all proceeding of formal or informal meetings of the Revenue Commissioner on request. Types correspondence generated by the various Revenue departments. Inventory and prepare requisitions for office supplies.

Handles correspondence incoming and outgoing so as to stay "in tune" with current affairs. Stay informed to make minor decisions and represent the Revenue Commissioner. Responsible for filing, typing, scheduling and communications for the Revenue office.

Successful applicants must pass a criminal and motor vehicle background check and will be subject to a pre-employment drug test and physical. Essential Job Functions Clerical Take notation (document information) as needed. Type letters, resolutions and various documents on a daily basis.

Maintain all scheduling, filing, and communication for Revenue Commissioner. Type legal documents, orders and other memoranda as necessary. Maintain office supply inventory and prepare requisitions for same.

Prepare and route various perpetual requisitions to accounts payable. Coordinate training course registrations and travel reservations as needed. Reception and Referral Greet visitors to the office, refer them to whom they need to see, and make them comfortable if they must wait.

Answer all incoming calls to the Revenue Commissioner. Provide whatever information is available to general inquiries. Filing and Records Management File all correspondence on a daily basis.

File all internal memoranda such as legal documents. Retrieve materials from files upon request. Maintain filing system in an organized manner.

Education and Experience Five (5) years' experience in secretarial related work. Willing to work overtime when necessary. Be willing to attend educational courses for advanced training.

Ability to work under stress of recurring deadlines. Knowledge, Skills, and Abilities Knowledge of basic high school mathematics. Knowledge of basic bookkeeping procedures.

A good working knowledge of English grammar, composition, and spelling within acceptable standards of quality and accuracy. A good working knowledge of general office practices and procedures. Skills to communicate effectively with office staff and general public.

Skills to read and understand printed reports. *Knowledge of Revenue activities. Knowledge of filing procedures.

Knowledge of office machinery operations. Ability to establish and maintain effective working relationships with supervisors, co-workers and the general public. Knowledge and ability to operate PC's and general software.

Baldwin County Commission and Baldwin County Sheriff's Office does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status, disability, citizenship or veteran status in employment. It is the intent of the Baldwin County Commission and Baldwin County Sheriff's Office to guarantee equal opportunity to allow disabled employees a bias-free work environment. Baldwin County Commission and Baldwin County Sheriff's Office, upon request, will provide reasonable accommodation in compliance with the ADA.

Recruitment and selection processes will grant equal opportunity for employment to qualified applicants and will not discriminate on the basis of disability. Reasonable accommodation will be provided upon request during the application, testing, and interview process.