Administrative Support Specialist IV - Baldwin County Commission

About the Department

Records all proceeding of formal or informal meetings of the Revenue Commissioner on request. Types correspondence generated by the various Revenue departments. Inventory and prepare requisitions for office supplies. Handles correspondence incoming and outgoing so as to stay “in tune” with current affairs. Stay informed to make minor decisions and represent the Revenue Commissioner. Responsible for filing, typing, scheduling and communications for the Revenue office.

Successful applicants must pass a criminal and motor vehicle background check and will be subject to a pre-employment drug test and physical.

Position Duties

Clerical

• Take notation (document information) as needed.
• Type letters, resolutions and various documents on a daily basis.
• Maintain all scheduling, filing, and communication for Revenue Commissioner.
• Type legal documents, orders and other memoranda as necessary.
• Maintain office supply inventory and prepare requisitions for same.
• Prepare and route various perpetual requisitions to accounts payable.
• Coordinate training course registrations and travel reservations as needed.

Reception and Referral

• Greet visitors to the office, refer them to whom they need to see, and make them comfortable if they must wait.
• Answer all incoming calls to the Revenue Commissioner.
• Provide whatever information is available to general inquiries.

Filing and Records Management

• File all correspondence on a daily basis.
• File all internal memoranda such as legal documents.
• Retrieve materials from files upon request.
• Maintain filing system in an organized manner.

Minimum Qualifications

• Five (5) years’ experience in secretarial related work.
• Willing to work overtime when necessary.
• Be willing to attend educational courses for advanced training.
• Ability to work under stress of recurring deadlines.

Other Qualifications

• Knowledge of basic high school mathematics.
• Knowledge of basic bookkeeping procedures.
• A good working knowledge of English grammar, composition, and spelling within acceptable standards of quality and accuracy.
• A good working knowledge of general office practices and procedures.
• Skills to communicate effectively with office staff and general public.
• Skills to read and understand printed reports.
• *Knowledge of Revenue activities.
• Knowledge of filing procedures.
• Knowledge of office machinery operations.
• Ability to establish and maintain effective working relationships with supervisors, co-workers and the general public.
• Knowledge and ability to operate PC’s and general software.

About the Department

Records all proceeding of formal or informal meetings of the Revenue Commissioner on request. Types correspondence generated by the various Revenue departments. Inventory and prepare requisitions for office supplies. Handles correspondence incoming and outgoing so as to stay “in tune” with current affairs. Stay informed to make minor decisions and represent the Revenue Commissioner. Responsible for filing, typing, scheduling and communications for the Revenue office.

Successful applicants must pass a criminal and motor vehicle background check and will be subject to a pre-employment drug test and physical.

Position Duties

Clerical

• Take notation (document information) as needed.
• Type letters, resolutions and various documents on a daily basis.
• Maintain all scheduling, filing, and communication for Revenue Commissioner.
• Type legal documents, orders and other memoranda as necessary.
• Maintain office supply inventory and prepare requisitions for same.
• Prepare and route various perpetual requisitions to accounts payable.
• Coordinate training course registrations and travel reservations as needed.

Reception and Referral

• Greet visitors to the office, refer them to whom they need to see, and make them comfortable if they must wait.
• Answer all incoming calls to the Revenue Commissioner.
• Provide whatever information is available to general inquiries.

Filing and Records Management

• File all correspondence on a daily basis.
• File all internal memoranda such as legal documents.
• Retrieve materials from files upon request.
• Maintain filing system in an organized manner.

Minimum Qualifications

• Five (5) years’ experience in secretarial related work.
• Willing to work overtime when necessary.
• Be willing to attend educational courses for advanced training.
• Ability to work under stress of recurring deadlines.

Other Qualifications

• Knowledge of basic high school mathematics.
• Knowledge of basic bookkeeping procedures.
• A good working knowledge of English grammar, composition, and spelling within acceptable standards of quality and accuracy.
• A good working knowledge of general office practices and procedures.
• Skills to communicate effectively with office staff and general public.
• Skills to read and understand printed reports.
• *Knowledge of Revenue activities.
• Knowledge of filing procedures.
• Knowledge of office machinery operations.
• Ability to establish and maintain effective working relationships with supervisors, co-workers and the general public.
• Knowledge and ability to operate PC’s and general software.