Operations Support Specialist I - Baldwin County Commission

Salary: $16.20 HourlyLocation : Silverhill, ALJob Type: Full-TimeDepartment: Highway Department - Baldwin County CommissionDivision: SilverhillOpening Date: 08/07/2025Closing Date: 8/21/2025 11:59 PM Central Position DescriptionProvides clerical assistance, data entry and answers phone calls. Assists in maintaining organized office records and documents with both computerized and hard filing systems. Assists with providing prompt response and proper management of department emails. Assists with department purchasing/payments. Treats the public in a courteous, prompt and professional manner. Serves to manage the administrative functions of the Maintenance Facility office during the absence of the Operations Support Specialist II.Successful applicants must pass a criminal background check and will be subject to a pre-employment physical. Essential Job Functions Reception and ReferralGreet visitors to the office; refer them to whom they need to see, and make them comfortable if they must wait.Answer incoming calls in a professional manner and transfer them to the proper office.Take written telephone messages when people are out of the office.Provide whatever information is available to general inquiries.Have ability to process driveway permits.Refer work orders promptly to the appropriate personnel. Typing and StenographicType letters, bids, contracts, and other memoranda as necessary.Ensure work orders are promptly entered into data base.Ensure that all activity sheets and project data are promptly entered into data base.Ensure that purchase orders and invoices are filled out, coded and processed correctly.Records ManagementFile all pertinent correspondence on a daily basis.File all internal memoranda such as personnel reviews, petitions, policies, etc.Retrieve materials from files upon request.Maintain hard filing system and computerized filing system in an organized manner.Have the ability to manage, run reports and retrieve data from Munis and other software programs.Ensure work crews are provided proper project numbers and activity codes for the work they are performing.Ensure that equipment maintenance records are properly recorded and filed. Education and Experience Have a valid driver's license and be insurable by the County's insurance standards.Other CharacteristicsWilling to work overtime when necessary.Ability to work under stress of recurring deadlines. Knowledge, Skills, and Abilities Knowledge of basic high school mathematics. A good working knowledge of general office practices and procedures. Familiar with computers and various software programs. Skills to communicate effectively with office staff, supervisors, and general public. Skills to read and understand printed reports. Knowledge of filing procedures. Knowledge of office machinery operations. Ability to establish and maintain effective working relationships with supervisors, co-workers, and the general public. Skills to post journals neatly and legibly. Ability to operate work processing equipment and data entry. Baldwin County Commission and Baldwin County Sheriff's Office does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status, disability, citizenship or veteran status in employment. It is the intent of the Baldwin County Commission and Baldwin County Sheriff's Office to guarantee equal opportunity to allow disabled employees a bias-free work environment. Baldwin County Commission and Baldwin County Sheriff's Office, upon request, will provide reasonable accommodation in compliance with the ADA. Recruitment and selection processes will grant equal opportunity for employment to qualified applicants and will not discriminate on the basis of disability. Reasonable accommodation will be provided upon request during the application, testing, and interview process.The Baldwin County Commission offers a wide range of employee benefits, please visit the following link for more information:01 Do you have a valid driver's license and be insurable by the County's insurance standards? Yes No 02 Are you willing to work overtime when necessary? Yes No 03 Do you have the ability to work under stress of recurring deadlines? Yes No Required Question